Who are we?
The Parochial Church Council (PCC) of St Peter’s, Newdigate is the data controller (contact details below). The PCC decides how to process your personal data and for what purposes.
Why we collect your data?
- To administer membership records;
- To fundraise and promote the interests of the charity;
- To manage our volunteers and any employees;
- To maintain our own accounts and records (including the processing of gift aid applications, the management, maintenance and publication of the electoral roll);
- To inform you of news, events, activities and services running at or supported by St Peter’s.
How do we collect and process your personal data?
We collect your personal data when you share your data with us. We treat your data with the utmost care and take appropriate steps to protect it and ensure it is not misused.
What is the legal basis for processing your personal data?
- On your consent to keep you informed about news, events, activities and services and process your gift aid donations;
- When information is required for the upkeep and management of the electoral roll;
- When necessary for carrying out specific legal obligations e.g. safeguarding.
Sharing your personal data
Your personal data will be treated as strictly confidential. It will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will not disclose your data to any other party without your permission, unless we are lawfully required to do so.
How long do we keep your personal data?
- We retain current electoral roll data, gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate;
- Parish registers (baptisms, marriages, funerals) are kept permanently;
- We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” available here.
Your rights and your personal data
Unless subject to an exemption you have the following rights with respect to your personal data:
- The right to request a copy of your personal data which we hold about you;
- The right to request that we correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data be erased where it is no longer necessary for us to retain such data;
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request that a restriction is placed on further processing;
- The right to object to the processing of your personal data for direct marketing and to have that processing stopped;
- The right to lodge a complaint with the Information Commissioners Office.
If you have any questions in relation to your personal data and how we protect your data rights please contact Revd Andrew Coe, St Peter’s Church, Church Lane, Newdigate, Surrey, RH5 5DL Tel.: 01306 631469 Email: firstname.lastname@example.org
If you are concerned you can contact the Information Commissioners Office on 0303 123 1113, via their website, or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF